Apply Online — HMS Companies

🏡 1. Property Details

Section 1 of 11

Address of Property Applying for *

Desired Move-In Date *

Do you have any disabilities requiring accommodation?

👤 2. Applicant Information

Section 2 of 11

First Name *

Middle Name

Last Name *

Cell Phone *

Work Phone

Email Address *

Date of Birth *

Social Security # *

Driver's License # *

📍 3. Your Current Residence

Section 3 of 11

Street Address *

Apt #

City *

State *

Zip Code *

Landlord Name *

Landlord Phone # *

Move In Date *

Lease Expires

Monthly Rent ($) *

How long at this Address? *

Reason for Moving *

🏡 4. Your Previous Residence

Section 4 of 11

Street Address

Apt #

City

State

Zip Code

Landlord Name

Landlord Phone #

Move In Date

Move Out Date

👨‍👩‍👧‍👦 5. Co-Applicants & Occupants (Under 18)

Section 5 of 11

List all Co-Applicants applying with you:

Occupants (Under 18 Years Old):

💼 6. Employment / Income

Section 6 of 11

Current Employer

Employer Name *

Supervisor Name

Position / Title *

Employer Phone #

Gross Monthly Income ($) *

Hire Date

Previous Employer

Previous Employer Name

Position / Title

Telephone #

Monthly Income ($)

From Date

To Date

Bank Name

Checking Acct # (Last 4 Digits)

🚨 7. Emergency Contact & Vehicle Information

Section 7 of 11

Emergency Contact Name *

Relationship to you *

Address

Phone # *

Vehicle Information

🐾 8. Pets & Service Animals

Section 8 of 11

Pet Policy Rules:

Maximum of 2 pets per apartment or house.
Breed restrictions apply: No Pit Bull, Bull Terrier, Rottweiler, German Shepherd, or Doberman.
Non-refundable $250 pet deposit and $35 monthly rent per pet.
Pet photo and vaccination records are required upon application.

Do you have any pets?

Yes No

Is this a Service Animal?

Yes No

* Note: If yes, please upload documentation under Required Documentation below.

📎 9. Required Documentation

Section 9 of 11

Important Processing Requirement:

Applications will not be processed until all required documentation is submitted.

Upload: 2 most recent pay stubs, copies of Driver's License/ID and Social Security Card. Pet owners: Include pet photo, vaccination records, and service animal paperwork.

Proof of Income (Pay Stubs) *

ID, SSN & Pet Documents *

⚖️ 10. Mandatory Screening Questions

Section 10 of 11

Question	Answer	Explanation / Details
Have you ever been evicted or a defendant in an eviction?		⚠️ (If yes, fill out Eviction Background Addendum form below) Standard screening rule
Have you ever filed, or in the process of filing bankruptcy?
Did you pay rent on time?
Do you owe any other landlords money?
Have you ever been asked to move for a lease violation?
Have you ever been party to a lawsuit in the past?
Have you ever been convicted of a felony?		⚠️ (If yes, fill out Criminal Background Addendum form below) Standard screening rule
Have you ever been convicted of a major misdemeanor?		⚠️ (If yes, fill out Criminal Background Addendum form below)
Can you put utilities in your name?
Did you answer all questions truthfully? *		Required for processing.

Chapter 18A Human Rights Ordinance Required Form

Addendum to the Application in Compliance with Chapter 18A Human Rights Ordinance (Eviction Background)

Eviction Addendum

"The rental or lease of this property must comply with the City of Kalamazoo ordinance regulating the use of criminal background checks as part of the tenant screening process to provide individuals with criminal backgrounds a fair opportunity. For additional information please contact the City of Kalamazoo Civil Rights Board."

Screening Criteria: HMS determines the eligibility of an applicant based on the questions below. We do not automatically eliminate an applicant based on eviction background but use consistent criteria for determination. Those criteria include the number of evictions, the length of time since last eviction, amount of money owed, type of damage left, effort to reconcile past debt with housing provider, any certificates you provide demonstrating your reconciliation or training in living standards, and your truthfulness as to your eviction history. We do not reject applicants who found it necessary to move due to domestic abuse. We do consider multiple events as a negative. We require answers to the following questions, but only if applicable:

1. Have you been evicted?

2. How many times have you been evicted?

3. When was the last time you were evicted?

4. Were you evicted for non-payment?

5 & 6. Were you evicted for reasons other than non-payment? If so, explain:

7. Did you take steps to reconcile debt?

8. Did you pay debt or maintain payment schedule?

a. Current balance if payment agreement:

b. Payment agreement terms:

9. Left premises in good condition & clean?

10. Was a court officer required to move you out?

11. Did you move for reasons of domestic abuse?

12. Times lease terminated due to domestic abuse?

13. Added to family by inviting additional occupant(s)?

14. Brought unapproved pet into unit during occupancy?

15. Class/training on good living & citizenship practices?

I understand that the answers to these questions are directly related to the screening criteria used by HMS and are not an immediate rejection of the applicant.

Eviction Addendum Signature (Print Name)

Date

Chapter 18A Human Rights Ordinance Required Form

Addendum to the Application in Compliance with Chapter 18A Human Rights Ordinance (Criminal Background)

Criminal Addendum

"The rental or lease of this property must comply with the City of Kalamazoo ordinance regulating the use of criminal background checks as part of the tenant screening process to provide individuals with criminal backgrounds a fair opportunity. For additional information please contact the City of Kalamazoo Civil Rights Board."

Screening Criteria: HMS determines the eligibility of an applicant based on the questions below. We do not automatically eliminate an applicant based on criminal background but use consistent criteria for determination. Those criteria include the severity of the crime, the length of time since incarceration, the length of time on parole, the report you provide regarding rehabilitation, any certificates you provide demonstrating your recovery, and your truthfulness as to your crime information. We do not automatically reject applicants with a criminal sexual conviction where the action was between consenting underage teenagers. We do reject all applicants that had anything to do with methamphetamines whether manufacture or use. We require answers to the following questions, but only if applicable:

1. Have you murdered anyone?

2. Committed great bodily harm to anyone?

3. Used firearm or device to threaten anyone?

4. Committed acts of terrorism including threats?

5. Have you sold drugs of any kind to anyone?

6. Have you spent time in prison?

Prison & Parole Details (Required if YES)

Crime Committed

Incarceration Duration

When Released

Currently on Parole?

Parole End Date

7. Are you in a half-way facility?

8. Completed a rehabilitation program?

9. Attached certificate with this application?

I understand that the answers to these questions are directly related to the screening criteria used by HMS and are not an immediate rejection of the applicant.

Criminal Addendum Signature (Print Name)

Date

📝 11. Additional Info & Legal Signature

Section 11 of 11

How did you hear about this property?

Please include any other information you believe would help to evaluate this application

Authorization to Release Consumer Information

I hereby authorize Hickory Management Services to obtain information past, present and/or future on any of the following: a consumer credit report from any or all of the three credit bureaus, conduct a nationwide criminal records search, nationwide eviction history search, to verify the details of my employment including salary information, and to obtain a complete rental history from my current and/or former landlord(s) to determine eligibility for tenancy.

I understand there is a $30.00 non-refundable application fee (per applicant & cosigner) and will be collected with this application in order to process it. I further understand I am not entitled to a refund even if I don't get the apartment.

I authorize the background check and certify all information is true. *

Electronic Signature (Type Full Legal Name) * By typing your name and clicking submit, you execute a legally binding signature.

Online Rental Application